Skip to main content

Executive Assistant

Job ID 2025-15658 Date posted 09/09/2025 Location San Diego, California; Austin, Texas Category Administration
Apply

Job Overview:

The Executive Assistant (EA) provides vital support to senior leaders by managing priorities, streamlining schedules, and ensuring smooth day-to-day operations. This role includes calendar and meeting management, executive communications, accurate travel coordination, and event logistics. The EA also partners on offsites, vendor contracts, and leadership events.

This position reports to the Senior Executive Assistant, who provides mentorship and ensures alignment with executive and organizational priorities.

Responsibilities:

  • Manage complex calendars, schedules, and shifting priorities.
  • Coordinate meetings, leadership offsites, and events, including logistics and follow-up.
  • Oversee vendor coordination, hotel contracts, and on-site arrangements.
  • Prepare accurate travel itineraries and anticipate potential conflicts.
  • Draft and review executive communications, presentations, and reports.
  • Process expenses, invoices, and maintain organized team records.
  • Serve as a trusted liaison for internal and external stakeholders.

Required Skills and Experience:

  • 3+ years supporting senior leaders in an EA or similar role.
  • Strong organizational and time-management skills, with experience handling complex schedules.
  • Excellent written and verbal communication, including drafting executive-level correspondence.
  • Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, SharePoint).
  • Discretion and professionalism when handling confidential information.
  • Ability to build trusted relationships across all levels of the organization.

“Nice To Have” Skills and Experience:

  • Experience supporting C-level leaders in global organizations.
  • Background in managing executive offsites or large events.
  • Knowledge of vendor contracts and hotel negotiations.
  • Budget tracking or financial reporting experience.
  • Industry experience in technology or semiconductors.
  • Multilingual skills or international work exposure.

In Return:

We are proud to have a set of behaviors that reflect our culture and guide our decisions, defining how we work together to defy ordinary and shape outstanding.

  • Partner and customer focus
  • Teamwork and communication
  • Creativity and innovation
  • Team and personal development
  • Impact and influence
  • Deliver on your promises

#LI-MS1

Salary Range:

$71,800-$97,200 per year

We value people as individuals and our dedication is to reward people competitively and equitably for the work they do and the skills and experience they bring to Arm. Salary is only one component of Arm's offering. The total reward package will be shared with candidates during the recruitment and selection process.

Accommodations at Arm

At Arm, we want to build extraordinary teams. If you need an adjustment or an accommodation during the recruitment process, please email accommodations@arm.com. To note, by sending us the requested information, you consent to its use by Arm to arrange for appropriate accommodations. All accommodation or adjustment requests will be treated with confidentiality, and information concerning these requests will only be disclosed as necessary to provide the accommodation. Although this is not an exhaustive list, examples of support include breaks between interviews, having documents read aloud, or office accessibility. Please email us about anything we can do to accommodate you during the recruitment process.

Hybrid Working at Arm

Arm’s approach to hybrid working is designed to create a working environment that supports both high performance and personal wellbeing. We believe in bringing people together face to face to enable us to work at pace, whilst recognizing the value of flexibility. Within that framework, we empower groups/teams to determine their own hybrid working patterns, depending on the work and the team’s needs. Details of what this means for each role will be shared upon application. In some cases, the flexibility we can offer is limited by local legal, regulatory, tax, or other considerations, and where this is the case, we will collaborate with you to find the best solution. Please talk to us to find out more about what this could look like for you.

Equal Opportunities at Arm

Arm is an equal opportunity employer, committed to providing an environment of mutual respect where equal opportunities are available to all applicants and colleagues. We are a diverse organization of dedicated and innovative individuals, and don’t discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Life at Arm

  • Culture at Arm
    Culture at Arm

    Make an Impact

    At Arm, collaboration drives progress. Our culture blends individual ownership with strong team alignment, where skilled people thrive in a fast-paced, supportive environment. Across our ecosystem, we value bold thinking and pushing boundaries because when teams are empowered and passionate, they deliver at scale.
    Read more

  • Diversity, Equity and Inclusion
    Diversity, Equity & Inclusion

    This is Collective Progress

    Arm drives progress by enabling bold ideas to emerge from a diverse, skilled, and inclusive workforce. We challenge convention and move fast, supported by active participation in ERGs, employee communities, DEI working groups, and the DEI Council, each built to fuel momentum and remove barriers.
    Read more

  • Benefits at Arm
    Benefits at Arm

    Benefits Designed for You

    Arm moves fast because our people do. That’s why we offer high-impact benefits tailored to support those driving the future of computing, benefits that reflect and reward the ambition, skill, and energy of extraordinary teams solving complex challenges.
    Read more

Jobs for You

No previously viewed jobs

No jobs have been saved

Get Job Alerts

Can’t find the job you’re seeking? Register to be notified as soon as new jobs become available. Enter your email, select your preferred job category and/or location, then click Add to set your preferences and Subscribe to create your job alert.

Interested InSelect a job category from the list of options. Search for a location and select one from the list of suggestions. Finally, click “Add” to create your job alert.

  • Administration, San Diego, California, United StatesRemove
  • Administration, Austin, Texas, United StatesRemove

By submitting your information, you acknowledge that you have read our privacy policy, and consent to receive email communication from Arm.

Join our Talent Community, Unlock Opportunities

Subscribe to receive Arm communications directly to your inbox. Stay connected to be the first to hear about updates from our community and exciting roles that align with your skills.

Join Now